Resources is a helpful tool that can be used to have control of all the resources that are available in your organization.
All users have access to Resources, but this feature can be turned ON or OFF for Incidents and/or Stakeholders in the Tools settings. As a default, the feature will be turned OFF for Incidents and Stakeholders.
Creating a new resource
To create a new resource, go to the Account settings, and find the "Resources" tab.
To create a new resources, click on "+Create Resource", and fill in the following sections:
- Name: Give your resource a name that is short but descriptive
- Description: Give a description of your resource.
- Icon: Choose an icon that fits the resource you are creating. Make sure to choose an icon that is descriptive of the resource, so that it will be easy to recognize in the map.
- Resources availability - Here you can choose if the resource should be available in your whole organization (global), in a lower group and it's subgroups (regional), or just in one local group (local).
- Site: Resources can also be connected to sites. This makes it easy to see where the available resources are in the map.
- Tags: You can also connect one or more tags to your resource. This makes it easier to filter through resources in your settings.
Tags are used to categorize resources. To create a tag, click "Edit tags" in the Resources tab.
Each tag consists of a description (name) and a color. If you change any of them, the change will take effect in all places the resource is available.
Resources with tags may look like this in the list of resources:
Add resources to sites
Resources may be added to sites to make it easier to localize them in an emergency. In operations the sites are made visible in the log map. The user can click on the site, see what resources are available and do the mobilization from there.
In the "Resources" section you can see all the connected resources. Right below the header, to the right, you'll find hyperlinks available to create new resources connected to that site, or add an existing resource to the site.
Add resources to a log
"Resources" is a tool that needs to be activated in the Tools menu from General settings. By default, the tool is unavailable and you need to make it available by clicking on the "On" switch on the right side, as seen here:
Once enabled, the tool will be available in your logs. In an active log, you'll find "Resources" in the tool bar:
To add more resources, click on "Add resources".
Then, select the resources you want in your log.
Once the resources are in your log, you can add notes to them, or ETA (Estimated Time of Arrival)/ATA (Actual Time of Arrival):
Added resources can be removed by clicking on the three dots on the right side of the resource. Click on "Remove resource":
You'll see a full list of removed resources below the list of available resources:
If you've removed the resource by mistake, or need to add it back again, you can click on the three dots next to the resource and select "Restore resource":
It is also possible to create temporary resources. This type of recource looks and acts like a regular resource, but only exists in context of your active log. It will not be available in other logs.
You'll find this option next to the "Add resources"-button:
Resources and Sites in the map
When you open the map in your log, it may look something like this:
In this example, you'll notice the position of the log as well as two sites (In this example the log is located at one of the sites).
If you click on one of the sites, you'll see the available resources at that site, and you'll also see the distance between the resource and the log position.
Note: If you've already activated all resources from one site, that site will not show any resources available in the map. This is because they are already activated in your log.
Set position of your resource in an active log
When you've added resources to an active log, you can change their position to be able to show them in the map.
To do so, go to the "Resources" tab in the log, and click the resource you want to change the position of.
Click "Set position", and select the position by entering the address, writing the coordinates, or click the position of the resource in the map using your cursor.
If you need to make any changes, you can click "Edit position" or "Clear position".
If you click "Clear position" the resource will disappear from the map.