This article contains a quick overview of the different tools you can use in an open log.
To read more on each topic, click the links in the table of contents.
LOG TOOLS IN RAYVN:
Tasks
In the section called "Tasks" in RAYVN you can do the following:
- See different tasks created, if they have been assigned to you or others.
- See when different tasks are due
- See which tasks are completed, and who completed them.
- Create new tasks, delegate them and set deadlines for each task.
Teams
Next to "Tasks", you'll find "Teams". Here you'll get a complete overview of all the teams in your log, and all participants. You can see the participants availability-status, and add or remove more participants or teams.
If you want to add a specific person without adding the entire team they are connected to, you can do so by clicking on a team name, and click "add person" at the bottom of the team list. This will not add the person to that team permanently, but they will be connected to that team in that specific log.
You can also dismiss a person from the log by clicking on the red cross next to their name, or even dismiss an entire team by clicking on the red box with a door on the right side of the team name.
Map
In the map, you will see the location of where the log was started (if the position has been marked to begin with, or if the log is connected to a site). You'll also be able to see the position of any participant who is using the app version of RAYVN, and any new incidents that you've created in the log. To place incidents in the map, go to incidents and click the position marker. Then select the position you want to place the incident in, either by clicking directly in the map or by using GPS coordinates or the address of the location.
Current status
The section called "Current status" is where you can organize things by numbers, like for example set up how many cars you have available to help during the incident, how many volunteers have come to help, how many fire extinguishers are available, and so on.
You can also pin a specific status-field to the board, to highlight it. Once pinned to the board, the status will be visible for everyone in the active log.
Incidents
Should another incident related to your log occur, you can manage this directly from the same log. Go to the " Incidents " section, and click "Create new incident" to create a new incident. Once this is done, you can place the incident on the map, connect a team to handle the specific incident, create tasks for it, and post things related to it in its own feed.
Anything posted in the specific incident feed will also appear in the main feed, but all other posts from the main feed will not be shown in the incident feed.
Stakeholders
In this section, you'll find an overview of all stakeholders connected to your log. You can add more stakeholders to the log by clicking "Mobilize stakeholders."
You'll need to have an agreement with the stakeholders you want to add to the log before you can add them to the log. This is done in the "Account settings."
Next of kin
This section is only available to those with the "Next of kin" module. You need to create a "Next of kin" team to be able to use the center.
Once activated, the selected "Next of kin"-team can use this section to handle the information flow between the people affected by the incident and their next of kin.
Files
Under this section, you'll find a list of all files uploaded to the log, such as pictures or phone lists.
If you want to upload a file, you can do that in the main feed.
Search your log
You can use the search function at the top of the active log view to find the resources you are looking for.
Next to the paper airplane and the download icon, you'll see a search icon that looks like this:
Click it, and start entering your search criteria. As soon as you begin writing, results will start showing up. Here is an example of what that may look like:
On the right side of each category, you'll notice some icons. In this example, you'll find icons that allow you to:
Add teams to log
Send messages
Mobilize stakeholders
Mobilize resources
Teams, Stakeholders, and Resources that have already been added/mobilized in the active log cannot be added again to the log. They will be visible in the search results, but the button to the right will be colored light gray and cannot be pressed.
Note that sending messages from the search bar is only available to users. If you need to send messages to responders and contacts, we suggest using the paper airplane as usual.